How to read all your emails at one place

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Do you have email accounts at different places?

Do you find it a real hassle and a pain in the ass to open different email applications such as Microsoft Outlook and other different webmails at the same time just to read all your emails?

If you sometimes find the whole opening of emails everywhere cumbersome, you are definitely not alone.

As a webmaster, I have many other email accounts at different sites, and it really makes tracking of emails an ABSOLUTE nightmare at times.

It doesn’t help when web-based email applications like RoundMail, Horde and SquirrelMails are always giving me problems. Irritating pesky issues like mail errors log out problems, and not being able to read my mails even though I know I clearly have incoming ones have really gotten onto my nerves. These web-based email applications have taken turns to give me trouble, and I have all but given up on them!

Microsoft Outlook works fine and great, but the only problem was that I couldn’t access it elsewhere other than when I’m at my own laptop. I move about often without my laptop, and I need to be able to read my mails anywhere.

I faced this problem until I stumbled upon a solution where I can read all my mails in one great convenient place - Gmail!

How to do so? Read on..

1. First you need to get a Gmail account. Most of you guys have a Gmail account, so this shouldn’t be a big problem. In the rare event you don’t have a Gmail account, you can Contact me to send you a gmail invitation.

2. Log in. Go to “Settings”, then click on the “Accounts” tab. You will see an option to get mails from other accounts. Click on it and a new pop up window will appear

3. Enter the email address of the account you want to get mail from and key in the necessary information such as your username, password and POP server.

4. There are few options available such as allowing you to archive incoming messages or labeling incoming messages from these accounts. It’s up to you whether you want to do that. I normally do. Based on my personal experience, I encountered a problem when I checked on the option to always use SSL when retrieving mail, therefore I skipped that. It may differ from you case though.

5. Follow through and you are done! Next, you will have to create a custom From address where you can reply messages from other accounts using Gmail. You just need to go to “Settings”, then “Accounts” and click on the “Send mail as” option. Once again, follow through the easy instructions and you are finished for the day!

Now you can sit back, relax, and answer all your mails in one place!

But wait! Google only allows you to add 5 accounts which you can read them from. If you have more than that, you will have a problem!

Not to worry, I have a solution for that too, but it will be slightly more tedious. This is the method I’m using for myself now and here goes:

A. If you are a webmaster, direct your mails from your sites using your control panel to your Gmail account. In my case, I use cPanel, so what I do is that I simply just go to “Mail” then “Forwarders” to redirect all my mails to my Gmail account.

If you are not a webmaster, go to your IT support and get them to redirect for you.

B. Next, I just create the various custom From addresses for the different email accounts as detailed above, and you will be well and done! Easy peasy!

Do remember to send out test emails to see if everything works. Done?

Great.

Say goodbye to all the hassle of reading mails from all over the place! =)

[...] In my last post of reading emails in 1 place, I actually took the idea from this site and modified it to include some updated information. I forgotten to give credits to this site, so now is the chance for me to do so. [...]